Privacy Policy
Last updated: May 2026
Project Tools ("Project Tools", "we", "our", or "us") respects your privacy and is committed to protecting the information you share with us.
This Privacy Policy explains how Project Tools collects, uses, stores, and protects information when you use the Project Tools platform, website, and related services.
1. About Project Tools
Project Tools is a production management and collaboration platform designed to support film, television, visual effects, animation, and creative production workflows.
The platform is currently operating in a limited-access and pre-commercial release state. Features and integrations may evolve over time.
2. Information We Collect
Depending on how you use the platform, Project Tools may collect and process the following information:
Account Information
- Name
- Email address
- Profile image
- Organisation or company information
Authentication Data
When signing in with Google or other authentication providers, we may receive:
- Basic account profile information
- OAuth access permissions granted by the user
Production & Project Data
Users may upload or create:
- Project records
- Production schedules
- Shot tracking information
- Staffing and booking information
- Notes and documentation
- Files and assets
Integration Data
If integrations are enabled, Project Tools may access limited information from connected services such as:
- Google Drive
- Google Calendar
- Gmail
- Slack
- Other approved third-party services
Access is limited to the permissions explicitly granted by the user.
3. How We Use Information
Project Tools uses collected information to:
- Provide platform functionality
- Manage production workflows
- Enable scheduling and collaboration features
- Generate reports and analytics
- Support integrations requested by users
- Improve platform stability and usability
- Maintain platform security
We do not sell personal information.
4. Google API Services Disclosure
If you connect your Google account to Project Tools, the application may access Google user data strictly to provide user-facing functionality requested by the user.
Project Tools' use and transfer of information received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements.
Google user data is:
- not sold to third parties
- not used for advertising purposes
- not used to train generalized AI or machine learning models
- only accessed as required to provide requested platform functionality
Users may revoke Google account access at any time through their Google account permissions settings.
5. Data Storage & Security
We take reasonable administrative and technical measures to help protect information stored within Project Tools.
However, no online platform can guarantee absolute security, and users acknowledge that they use the platform at their own discretion and risk.
6. Data Retention
We retain information only for as long as reasonably necessary to:
- provide services
- maintain operational records
- comply with legal obligations
- resolve disputes
- improve the platform
Users may request deletion of their data by contacting us.
7. Third-Party Services
Project Tools may integrate with third-party services operated independently from us.
These may include:
- Google Workspace services
- Slack
- Cloud hosting providers
- Analytics and infrastructure services
Use of third-party services may also be subject to those providers' own terms and privacy policies.
8. User Rights
Users may:
- request access to stored information
- request correction of inaccurate information
- request deletion of their information
- revoke third-party integration access
Requests may be submitted via the contact information below.
9. Children's Privacy
Project Tools is not intended for use by children under the age of 13.
10. Changes to this Policy
This Privacy Policy may be updated periodically as the platform evolves.
Updated versions will be published on this page with a revised "Last Updated" date.
11. Contact
For privacy-related enquiries, please contact: